SUMMARY OF MINUTES OF ANNUAL RVCC BUSINESS MEETING HELD ON 09/06/2017

On the evening of Saturday, September 6, 2017, the Roanoke Valley Chess Club held its annual re-organizational business meeting. The meeting was convened by President Mike Huff at Chess Club headquarters: Raleigh Court Public Library, 2112 Grandin Road, SW. Attendees enjoyed snacks and soft drinks from Allsports Cafe, due to the efforts of Mike Huff and Ray Megginson. Those present included NM Russell Potter, President Mike Huff, Treasurer Ray Megginson, and a number of general members.

I. General Membership Meeting.
  1. President's Report for the FY 2016-17. Traditionally, the President's Report reviews activities of the past year, and largely coincides with a summary of events. For the complete list of these past events, see the RVCC PAST EVENTS section of our web page. A brief summary of each event was given by the club officers present who organized or directed them. All present agreed that it has been a very busy and satisfying club year! We all felt that all of our activities were well worth the time and effort.
  2. Treasurer's Report. The Treasurer's Report, presented by Ray Megginson, discussed the profit-loss aspect of last year’s events.
  3. Web Page. Our current Web Master is Mr. Martin Cooperson. The club is very pleased with the continuous excellence, creativity and promptness of his work. We are very grateful for Martin's help!
  4. IRS Reminder. The RVCC is a tax-exempt, charitable organization with designated I.R.S. 501 (c3) status. This means that individuals and organizations can donate monies and items of value to the Club, and have such donations written off as tax deductions. Accordingly, all members are enthusiastically encouraged to solicit donations for the Club!
  5. Other Old Business. The club membership recognized and commended the volunteer team that has worked together in order to make the club successful this year. A partial list includes the following officers, Board members, and general members: Mike Huff, Ray Megginson, Rusty Potter, Lee Hadden, and Courtney Barnes.
  6. Election of Officers. Mike Huff was re-elected as President of the RVCC. Lee Hadden was elected as Vice-Presidents. Ray Megginson was re-elected as Treasurer.
  7. New Business.
  8. Dues. Membership dues were then collected for FY 2017-18.
  9. Adjournment. The general membership meeting adjourned at approximately 8:00 p.m.
II. Board of Directors Meeting.

The meeting of those members with 5 or more years of dues-paid membership then convened at approx. 8:00 p.m. and elected the following members to the following positions on the Board of Directors:
  1. Election of Board Members.
    1. EVEN YEAR 'A' SPOT: 2016-2018: Rusty Potter.
    2. EVEN YEAR 'B' SPOT: 2016-2018: Ray Megginson.
    3. ODD YEAR 'A' SPOT: 2017-2019: vacant.
    4. ODD YEAR 'B' SPOT: 2017-2019: Mike Huff.

    Things to know about the Board:
    1. In order to serve on the Board of Directors of the RVCC, a member must have 5 consecutive, dues-paid years of membership in the RVCC.
    2. Josh Lilly resigned from the Board in 2015, leaving his odd-year “A” spot vacant.
    3. As club Treasurer, Ray Megginson automatically remains a member of the Board of Directors, with full voting rights on the board, as long as he holds the Treasurer's position.
    4. Russell Potter and Ray Megginson were not up for election for their current even-year “A” and “B” spots, respectively. Mike Huff was elected for the 2017-19 “B” spot.

  2. Activities Calendar. The Board of Directors met and drew up a tentative tournament schedule and Calendar of Events for the upcoming club year. This schedule will include both our USCF-rated Grand Prix tournaments, our very popular casual chess events, as well as our community outreach events. Once all the details have been finalized for our Grand Prix and other events, they will be posted on our Web page.
  3. Adjournment. The meeting of the Board of Directors was then adjourned at approx. 9:00 p.m.

(Report submitted by Mike Huff.)

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President’s Report on 2016-2017 Events
  1. Beat the Master & Game Improvement Lecture, October 26: The Grand Opening Celebration of our wonderful new meeting place (Raleigh Court Library) featured Rusty Potter’s popular simultaneous exhibition and game improvement lecture as the highlights of the evening! Twenty-one people (with 15 active participants) turned out for this festive event. Everyone enjoyed chess and pizza. The lecture included a ChessBase presentation on the Community Room’s large computerized projector screen.

    We will definitely want to have similar events again!

  2. Autumn Quick Championship, November 30: This was the first tournament at our new headquarters at Raleigh Court Library-Community Room. A milestone!
  3. Land of the Sky Warm-Up, January 21: Ray Megginson directed this tournament, with a good turnout.
  4. Winter Quick Championship (G/15), March 15: Our second Quick tournament at the Library.
  5. Spring Quick Championship (G/15), April 26: Yet another tournament at the Library, and a modest success, thanks to Ray Megginson’s invaluable assistance! Overall, our Quick events seem popular and worthwhile.
  6. Festival in the Park (“Chess-tival”), May 27: This is our main off-site outreach event, which gives us plenty of publicity in Elmwood Park. Downtown’s biggest party attracts many thousands of people for fun, food, and chess!
  7. RVCC Championship, June 24-25: We had a good turnout, and a great tournament, thanks to Rusty and Ray directing this event.
  8. Summer Quick Championship (G/15), July 26: Cancelled
  9. Walter Muir Memorial, August 19: We had a turnout of 18 players, with a mix of RVCC members and out-of-towners— a moderate success, by our standards.
  10. Our new headquarters, over the past year: On June 22, 2016—about 14 months ago-- the RVCC began meeting weekly at Raleigh Court Library. During this time, library staff have shown us nothing but cordial and gracious hospitality. Our relationship with them has been very positive!

    The library has played a major role in the RVCC’s continuing success.

  11. The RVCC’s 70th Birthday: Sometime during the summer—no one knows the exact date—the RVCC became a septuagenarian. I just want to say “Happy Birthday,” and wish the RVCC another successful 70 years!


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