SUMMARY OF MINUTES OF ANNUAL RVCC BUSINESS MEETING HELD ON 09/12/2015

On Saturday, September 12, 2015, the Roanoke Valley Chess Club held its annual re-organizational business meeting. The meeting was convened by NM Rusty Potter at the club's headquarters in the Roanoke Natural Foods Co-Op at 1319 Grandin Road, SW. Attendees enjoyed premium chips, dips, and beverages, due to the efforts of Ray Megginson and Rusty Potter. As usual, the club relied on the hospitality of the fine folks at the Co-Op.

Those present included NM Russell Potter, (acting on behalf of President Mike Huff, who could not appear), Vice-Presidents Sam Kennedy and Charlie Morgan, Treasurer Ray Megginson, and a number of general members.

  1. General Membership Meeting.

    1. President's Report for the FY 2014-15.
      Traditionally, the President's Report reviews activities of the past year, and largely coincides with a summary of events. For the complete list of these past events, see the RVCC PAST EVENTS section of our web page. A brief summary of each event was given by the club officers present who organized or directed them. All present agreed that it has been a very busy and satisfying club year ! We all felt that all of our activities were well worth the time and effort. The sole exception was the FIDE event. It was felt that until we developed more FIDE members as well as T.D.'s who were local, that the costs of two days site rental PLUS the expenses of an out of town Certified Fide Arbiter, that the club needed to put this event on hold.

      For a printable copy of the President's Report on 2014-2015 Events click here.

    2. Treasurer's Report.
      The Treasurer's Report, presented by Ray Megginson, discussed the profit-loss aspect of last year's events. His report will be covered in detail in a separate document.

    3. Web Page.
      Our current Web Master is Mr. Martin Cooperson. The club is very pleased with the continuous excellence, creativity and promptness of his work. We are very grateful for Martin's help !

    4. IRS Reminder.
      The RVCC is a tax-exempt, charitable organization with designated I.R.S. 501 ( c3 ) status. This means that individuals and organizations can donate monies and things of value to the Club and have such donations written off as tax deductions.

      Accordingly, all members are enthusiastically encouraged to solicit donations for the Club!

    5. Other Old Business.
      The club membership recognized and commended the volunteer team that has worked together in order to make the club successful this year. A partial list includes the following officers, Board members, and general members : Mike Huff, Ray Megginson, Charlie Morgan, Sam Kennedy, Gary Myers, Josh Lilly, and Russell Potter.

    6. Election of Officers.
      Mike Huff was re-elected as President of the RVCC.
      Sam Kennedy was elected as 1st Vice-President and Charlie Morgan was re-elected as 2nd Vice-President.
      Ray Megginson was re-elected as Treasurer.

    7. New Business.

    8. Dues.
      Membership dues were then collected for FY 2015-16. RVCC Treasurer Ray Megginson has promised to keep an up-to-date list of all dues paid members and their complete contact information.

    9. Adjournment.
      The general membership meeting adjourned at approximately 3:00 p.m.

  2. Board of Directors Meeting.
    The meeting of those members with 5 or more years of dues-paid membership then convened at approx. 3:00 p.m. and elected the following members to the following positions on the Board of Directors :

    1. Election of Board Members.

      1. EVEN YEAR 'A' SPOT : 2014-2016 : Rusty Potter for a one year term.
      2. EVEN YEAR 'B' SPOT : 2014-2016 : Ray Megginson.
      3. ODD YEAR 'A' SPOT : 2015-2017 : Vacant.
      4. ODD YEAR 'B' SPOT : 2015-2017 : Mike Huff.


      Things to know about the Board :

      1. In order to serve on the Board of Directors of the RVCC, a member must have 5 consecutive, dues-paid years of membership in the RVCC.
      2. Josh Lilly has resigned from the Board, leaving his odd-year 'A' spot vacant.
      3. As club Treasurer, Ray Megginson automatically becomes a member of the Board of Directors, with full voting rights on the board, as long as he holds the Treasurer's position.
      4. Russell Potter, former Chairman of the Board of Directors, has returned to the Board to serve out the second half of the vacant even-year 'A' spot. The chair will rotate among current members of the Board.


    2. Activities Calendar.
      The Board of Directors met and drew up a tentative tournament schedule and Calendar of Events for the upcoming club year. This schedule will include both our USCF-rated Grand Prix tournaments, our very popular casual chess events, as well as our community outreach events. Once all the details have been finalized for our Grand Prix and other events, they will be posted on our Web page.

    3. Adjournment.
      The meeting of the Board of Directors was then adjourned at approx. 4:15 p.m.


    (Report submitted by Mike Huff. )